JOB: Collections Scanning Intern, California Academy of Sciences, SF

Closing Date: April 15
Application website: http://calacademy.snaphire.com/

POSITION SUMMARY:
Reporting to the Archives and Digital Collections Librarian and the User Services Librarian, the Collections Scanning Intern plays a key role in a pilot project to digitize archival collections and biological specimens, to create usable metadata for these collections, and to established appropriate connections between the digitized materials and the published literature in the Biodiversity Heritage Library (http://www.biodiversitylibrary.org).  This project is funded under “Connecting Content: A Collaboration to Link Field Notes to Specimens and Published Literature,” a National Leadership Grant from the Institute of Museum and Library Services.  The Intern will be responsible for creating high-resolution digital images of field notes and/or ornithological specimens and the proper retrieval, handling, and filing of these specimens.  This position is a 135 hour (3-credit) internship, with a stipend of $2000.00. Hours must be completed Monday-Friday 9AM-6PM, preferably one full day per week.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Complete training in proper specimen handling protocols and procedures
  • Create digital images of archival field notes and/or specimens in the Project Lab on the public floor of the California Academy of Sciences
  • Locate appropriate specimens in the Mammalogy & Ornithology Collections and refile them correctly after imaging
  • Keep scanned files organized in pre-determined naming conventions and assist with digitization quality control
  • Create and input metadata for digital images according to standards set for the project
  • Follow all Academy safety regulations
  • Other duties as assigned

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Please note that it is required that the Intern be a Graduate Student enrolled in an MLIS program, and has completed Archives and Manuscripts LIBR 256.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Understanding of basic archival theory, controlled vocabularies, and metadata schema highly desirable.
  • Experience in scanning/digital imaging/photography
  • Familiar with digital image file formats/standards
  • Comfortable handling biological specimens (study skins)
  • Willing to work in view of the public in the Project Lab, with occasional visitor interaction
  • Self-motivated and able to work independently, with meticulous attention to detail

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups or individuals.

PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, and reach with hands and arms, and talk or hear. Must be able to perform repetitive motions 75% of the time.  Must be able to lift 15 lbs.

TO APPLY: Applications must be through http://calacademy.snaphire.com.  Local candidates highly preferred.  You must be able to participate in an onsite interview to be considered.