JOB: Archivist, UCSF Library and Center for Knowledge Management, University of California San Francisco

The Library and Center for Knowledge Management seeks applications from individuals for appointment as UCSF Archivist. The UCSF Library provides research and reference activities for Archives and Special Collections. The Archivist plays a leading role in the processing and managing archival and manuscript collections, including appraisal, accessioning, preparation of processing plans, arrangement and description, and preservation of materials in all formats and collecting areas.

The archival and manuscript collection contains 2,600 linear feet. Other special collections material includes 15,000 rare books, a 16,000 volume East Asian collection, pictures, photographs, memorabilia, and artifacts.

  • Following national standards and best practices for archival description, establishes policy standards for the arrangement and description of the archival material, prepares and generates an encoded finding aid for submission to the California Digital Library’s Online Archive of California
  • Ensure the protection and integrity of archival materials and records
  • Acquire and preserve official university publications and selectively collect private papers from faculty and staff and student publications, activities, organizations
  • Establish criteria for the appraisal of records
  • Analyze documents for their historical value
  • Supervise the transfer of University Records to archives
  • Collaborate with faculty in acquiring papers and developing new archival initiatives including seeking sources of external support
  • Supervise special projects processing archivist
  • Provide reference service for the archives and special collections
  • Represent UCSF on campus and university wide committees

A Master’s Degree in an appropriate field and formal training in archives. Two or more years of professional archival processing experience. Knowledge of existing and emergent standards and practices for archival records. Experience providing reference services in an academic library. Work requires communications, analytical and organizational skills.

About UCSF:
UCSF is a health sciences university with more than 18,000 faculty, staff, and students. The schools of Dentistry, Medicine, Nursing, and Pharmacy, and the Graduate Division, award advanced professional and research degrees in the basic, natural, and behavioral sciences related to health care. The primary campus includes two hospitals, with many closely affiliated clinical and research sites throughout the Bay Area. In 2003 UCSF opened its Mission Bay campus, the largest biomedical university expansion in the country. Information about UCSF can be found at For information about the UCSF Library, visit the Library’s web site, GALEN, at, especially the areas devoted to Education and Technology, and Research Assistance.

This is an academic position in the Librarian series. Retention and promotion are predicated on the professional competence and quality of service within, and professional activity outside the Library; University and public service; and research and other creative activity, including teaching and publication. This position is represented by a bargaining agent.

Appointment to the Librarian series, Associate Librarian/Librarian rank (salary from $42,780 – $76,476 depending on qualifications).

Address letters of application with resume and the names of three references to:

Nanette Grimm
Human Resources Coordinator
UCSF Library/CKM
University of California
San Francisco, CA 94143-0840

UCSF is an Equal Opportunity/Affirmative Action Employer. The University undertakes affirmative action to assure equal employment opportunity for underutilized minorities and women, for persons with disabilities, and for covered veterans. All qualified applicants are encouraged to apply, including minorities and women.