JOB: Temporary Archivist, California Humanities, Oakland

California Humanities seeks a temporary archivist to 1.) survey, arrange and catalog our 40-year collection of organizational records, programmatic and grantmaking histories, and grant-supported projects, and 2.) advise on the initial planning and development stage of creating an accessible online archive of these materials. This is a temporary project-based position for up to 3 months from the date of hire with possibility of extension.

California Humanities is an independent non-profit state partner of the National Endowment for the Humanities. Founded in 1975, we have produced, funded, and supported hundreds of humanities-based projects and programs, cultural experiences, and meaningful conversations throughout the state of California. In all, California Humanities has awarded over $29 million in grants across the state. For more on California Humanities’ work and current programs, please visit In recognition of our recent 40th anniversary, California Humanities has initiated an archiving project to survey, catalog, preserve, and share our organizational and programmatic history.

Scope of Work
Under the direction of and in collaboration with California Humanities staff, the archivist will be responsible for surveying, arranging and cataloging items in California Humanities’ collection, consisting of approximately 130 boxes of organizational records, programmatic documents, photographs, audio-visual materials, grantee-produced materials, and digital assets and other printed items.

Responsibilities include:

  •  Conduct a preliminary survey of all archival items;
  •  Arrange and sort collection as necessary, noting preservation problems;
  •  Create a box-level inventory and finding aids for materials according to national archival standards;
  •  Advise California Humanities on future archiving practices and processes, including but not limited to:
  • The development of an internal archiving policy and archival records management protocol;
  • Best practices for storage and preservation of archival materials, including media and digital assets;
  • The planning and development stage of an accessible online archival database (beyond this current scope of work);

Preferred Qualifications:

  •  Master’s degree from an ALA-accredited program with a concentration in archival management;
  •  Minimum of one year of relevant work experience in a library or archives;
  •  Demonstrated experience processing and cataloging archival collections;
  •  Knowledge of current principles and methods of professional archival and special collections library procedures;
  •  Excellent writing and computer proficiency, including Microsoft Word and Excel;
  •  Ability to work well independently and efficiently, collaborate well as part of a team, prioritize tasks and balance projects;
  •  Excellent organizational and interpersonal skills;
  •  Good working familiarity with DACS and EAD (technical requirements are TBD);
  •  General familiarity with the humanities field and associated terminology.

Location: Oakland, CA
Hours: 20-40 hours/week depending on applicant availability and project needs
Start date: ASAP
Duration: Up to 3 months from the date of hire with possibility of extension
Compensation: Pay rate based on experience and qualifications

How to Apply
Please submit a cover letter, résumé and two references by September 2, 2016 to

Application deadline: September 2, 2016