JOB: Special Collections Assistant (Library Services Specialist III) Hourly Intermittent, Temporary

Under general supervision of the Digital Initiatives Manager, and with lead direction provided by the Head of Special Collections, the incumbent initiates, coordinates, and implements a variety of duties in support of the operations and collections of the Special Collections department on a project-driven basis.

The incumbent supports the Head of Special Collections in a wide range of collection development and management activities. The primary area of support includes preservation, organization, and description of archival collections containing manuscripts, photographs, and other materials. Other activities may include acquisitions support; collection retrieval; patron reference support; physical maintenance of special collections; and assistance to develop and maintain physical and Web-based displays related to special collections. Makes recommendations on operational and procedural processes; oversees project coordination; and provides lead work direction and/or training and assistance to student assistants and support staff.

Other secondary duties as assigned.

Work Environment: Duties take place in an office setting located in the University Library at Sonoma State University. The normal campus hours are Monday through Friday, 8:00 am to 4:30 pm The specific start time will be determined by the Appropriate Administrator. This is an hourly, intermittent position. Overtime, evening and weekend hours may be required and will be specified only by the Appropriate Administrator to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator.

-This position requires a minimum of four years of progressively responsible library experience or the education equivalent. An equivalent combination of education and experience may be substituted.
-Experience in archives or special collections or other unique library-based organization and processing.
-Demonstrated flexibility and resourcefulness in response to a changing work environment.
-Thorough knowledge of and ability to interpret library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
-Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
-Demonstrated expertise in using library automated systems. Ability to fully utilize various online resources and standard productivity software to perform technical work or assist patrons.
-Ability to investigate and research more complex problems, including analyzing and interpreting information.
-Strong written and verbal communication skills to be able to prepare library reports and written and visual presentations on library resources and present them to library patrons.
-Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources.
-Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
-Ability to work within a diverse environment and be service-oriented in working with patrons and other library staff, including the ability to establish and maintain effective working relationships within and outside the library.

Other Information
Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Mandated Reporting: This position may be considered a “”mandated reporter”” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

About Sonoma State University
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.

Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.

Sonoma State University’s Jeanne Clery Act Annual Security Report is available at; Annual Campus Housing Fire Safety Report is available at

Contact Information
Sonoma State University
Human Resources
Main (707) 664-3100
Fax (707) 664-3196
1801 East Cotati Avenue
Rohnert Park, CA 94928

Application Process
Visit to apply. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.

Qualified candidates must submit the following to be considered:
1. Cover Letter (attach as first page of resume)
2. Resume
3. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Compensation: $19.45 per hour

Closing date: 10/31/16