JOB: Archival Assistants, Hoover Institution Library & Archives, Stanford, CA

Hoover Institution Library & Archives seeks archival assistants to aid in the processing of the Martin Anderson papers. Martin Anderson was an advisor to presidents, influential conservative intellectual, author and fellow at the Hoover Institution. Assistants participate in a variety of projects related to providing access and description to collection material under the direction of archivists, librarians, and preservation staff. Successful candidates will gain experience working on a variety of tasks, including processing collections to DACS and other relevant archival standards and best practices, publishing collection description in an online finding aid, and promoting collections through the use of Twitter, Wikipedia and newsletter articles.

Positions are available to those with library and archives experience, various language skills, and/or recent graduates or candidates currently enrolled in a graduate program in archival studies, library science, museum studies, history, or a related field. Assistants must commit to work at least 16-24 hours a week between 8am-5pm, Monday-Friday for one year OR work 40 hours per week between 8am-5pm for 6 months. The wage is $20/hour.

The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. Since then, the library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history.

Required Qualifications & Physical Requirements

  • Responsible, organized, punctual, conscientious, detail-oriented, and committed to the care of historical documents
  • Effective at meeting deadlines, adjusting priorities, and working on multiple projects simultaneously
  • Excellent interpersonal skills, flexibility, and the ability to work in a team as well as independently
  • Demonstrated ability to learn new technologies, organize and prioritize work, and act with initiative, good judgment, and problem solving skills
  • Experience with organizational office software, including Excel and databases
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, and sort/file paperwork or parts, reach/work above shoulders, and lift/carry/push/pull objects that weigh up to 10 pounds
  • Ability to lift 40 pound boxes and to push and maneuver fully loaded book trucks (push force up to 50 pounds)

Preferred Qualifications

  • Experience working in archives
  • Familiarity with twentieth century American history
  • Proficiency with Microsoft Excel
  • Reading knowledge of a foreign language, preferably German, Russian, Polish, Chinese, French, Spanish, Japanese, or Arabic

Application Requirements

All applicants should submit the following documents via email to, with the subject line “Hoover Library & Archives Martin Anderson Processing Assistant Position,” by Friday, February 8:

  • A cover letter addressing your applicable qualifications and your availability
  • A resume or CV
  • Name and contact information for two references

For information regarding other archival assistant positions, see