JOB: Library Assistant IV, Acquisitions, Gleeson Library, University of San Francisco

Job Summary:

This position works closely with other members of the Acquisitions department to order, receive, and process payments for library materials in all formats. The Library has a strong commitment to inclusive excellence and seeks candidates who will further advance the goal of fostering a diverse and inclusive community. Candidates from underrepresented groups are encouraged to apply. Apply at the USF job page.

Full Job Description:

  • Receives purchase requests from liaison librarians and works with the librarians to ensure that the correct titles are purchased. Verifies the accuracy of information on the purchase requests.
  • Checks orders against the Library’s online catalog to prevent duplication of items.
  • Opens shipments and checks orders received against packing lists and/or invoices and returns defective or erroneous items. Sends claims to book vendors for unfilled orders.
  • Determines tax status of invoiced items in accordance with University policy and edits invoice for correct tax payment by Accounts Payable. Posts invoices in automated system (Innovative Sierra) and prepares invoices for payment by Accounts Payable.
  • Works closely with the Accounting and Business Services office and vendors to resolve any discrepancies.
  • Participates in fund accounting. Ensures that book orders and invoices are charged against the proper University funds. Tracks funds and alerts department head as to errors or discrepancies.
  • Participates in cross training to ensure all departmental responsibilities are performed in case of absence of personnel.
  • Attends workshops, meetings, and conferences related to job responsibilities as staff development funds allow.
  • Special projects and other duties as assigned.

Minimum Qualifications

Minimum of 3 years working in a library, preferably in the acquisitions department or equivalent. Experience using Integrated Library Systems (ILS), web-based technologies or comparable service/education/library technologies. Four years of higher education (120 units) from an accredited college or university or an equivalent combination of education and experience.

Additional Knowledge, Skills, and Abilities

  • Ability to work independently, prioritize responsibilities, formulate and implement policies, and resolve problems.
  • Knowledge of library technical services processes and procedures.
  • Flexibility in dealing with unexpected problems and changes in technology.
  • Attention to detail and tenacity in problem solving.
  • Excellent computer skills including knowledge of Microsoft Word and Excel.
  • Excellent organizational, communication, and customer service skills.
  • Able to carry out physical maneuvers which involve lifting and carrying books, pushing book trucks and carrying materials weighing up to 25 pounds.
  • Self-motivated with initiative and flexibility in order to respond to changing needs and priorities.
  • Capable of working with a minimum of supervision; able to make decisions independently, within the framework of departmental and library policies and goals.