JOB LISTING-CHIEF FINANCIAL OFFICER- ROHNERT PARK HEADQUARTERS 40 HOURS PER WEEK- FULL TIME (Sonoma County Libraries)

CHIEF FINANCIAL OFFICER- ROHNERT PARK HEADQUARTERS 40 HOURS PER WEEK- FULL TIME

Category: Library

Region: Northern Bay Area

Job Type: Full-Time

Close Date: Until filled

Salary $116,688.00-$145,745.60 Annually

Additional Questionnaires: None

Location

6135 State Farm Drive Rohnert Park, 94928

Description

Sonoma County Library

Announces an Employment Opportunity

CHIEF FINANCIAL OFFICER- ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK- FULL TIME

THE POSITION:

Under the general direction of the Library Director, this full-time, benefitted position serves as the Library’s Chief Financial Officer and manages and directs the Budget and Finance and Facilities Services Sections of the Sonoma County Library.

Please see the attached job description for additional information.

TYPICAL TASKS include, but are not limited to:

  • Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.
  • Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.
  • Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, grantors, state and federal government agencies, and other organizations.
  • Manages and participates in the development and administration of the Library’s annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.
  • Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance, and Facilities Services Sections; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.

Knowledge of:

  • Principles and practices of government administration, finance, and accounting.
  • Public agency accounting standards.
  • General principles of facilities management.
  • Management principles and practices, including goal setting, program development, implementation, evaluation, and project management.
  • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

Ability to:

  • Effectively communicate complex financial concepts to staff and senior management with limited financial backgrounds.
  • Prepare and administer large and complex budgets including the management of grants, donations, bequests, and endowments; allocate limited resources in a cost effective manner.
  • Lead in developing and implementing goals, objectives, policies, procedures, work standards for the Budget and Finance, and Facilities Services Sections.
  • Analyze, interpret, summarize, and present administrative and financial information and data in an effective manner.

Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

SALARY RANGE:               $116,688.00 to $145,745.60 annually

CLOSING DATE:                Open Until Filled- First review of applications on

                                             Tuesday, March 9, 2021 at 5:00p.m.

                                              Interviews are tentatively scheduled for March 18th and 19th.

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library

to apply. Priority consideration will be given to candidates who apply by first review date. Applications will be accepted until the job posting is removed. Please submit your application, resume, cover letter, and a list of 3 work-related references (who will not be contacted in the early stages of the process). Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:

Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if  possible, unless changes occur in the state and/or county health order.

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.    EST:  OCTOBER 2015 REVISED:  OCTOBER 2019                 FLSA: EXEMPT

CHIEF FINANCIAL OFFICERDefinition

Under general direction, the Chief Financial Officer plans, organizes, manages, and provides direction and oversight for the Budget and Finance Division, acts as an integral member of Library Management Team; actively serves as the Library’s lead financial professional and strategist; and performs related duties as required.SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Library Director.  Exercises direct and/or general supervision over and provides training to assigned professional, paraprofessional, technical, and support staff. 

Class Characteristics    

This management classification serves as the lead financial professional and division head for the Budget and Finance Division.  Responsibilities include oversight of multiple programs directly or through subordinate levels of supervision.  The incumbent oversees, coordinates, and reviews the work of staff performing complex professional, technical, and office support related to all programs and activities of the division; develops and administers current and long-range planning activities; manages the effective use of the Library resources to improve organizational productivity and customer service and reach operational goals; and provides highly complex and responsible support to the Library Director in areas of expertise.  Responsibilities are defined by overall objectives and involve a high level of complexity and specialized information.  This class is differentiated from the Library Director in that the latter has oversight of all Sonoma County Library divisions, sections, programs, activities, and services. 

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  • Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.
  • Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.
  • Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, auditors, grantors, state and federal government agencies, and other organizations.
  • Manages and participates in the development and administration of the Budget and Finance Division and Library annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.
  • Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance Division; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.
  • Selects, trains, and mentors new personnel in the Budget and Finance Division; provides coaching and regular evaluation of staff performance.
  • Represents the division and/or Library in various external and internal relations such as the Library Operations Management Team
  • Develops procedures and methods to improve operational efficiency and effectiveness in the Budget and Finance Division; assesses and monitors workload and support systems; identifies opportunities for process improvement and makes recommendations to Library management.
  • Prepares a variety of written correspondence including reports, procedures, policies, and memos.
  • Monitors changes in laws, regulations, and technology that may affect divisional operations; implements policy and procedural changes as required.
  • Performs other duties as assigned.

COMPETENCIES

Knowledge of:

  • Principles and practices of government administration, finance, and accounting.
  • Public agency accounting standards.
  • Management principles and practices, including goal setting, program development, implementation, evaluation, and project management.
  • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Applicable federal, state, and local laws, codes, and regulations.
  • Record keeping principles and procedures.
  • Modern office practices, methods and computer equipment.
  • Computer applications related to the work including accounting and reporting software.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for effectively representing the Library in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Ability to:

  • Effectively communicate complex financial concepts to staff and senior management with limited financial backgrounds.
  • Prepare and administer large and complex budgets including the management of grants, donations, bequests, and endowments; allocate limited resources in a cost effective manner.
  • Lead in developing and implementing goals, objectives, policies, procedures, and work standards for the division.
  • Analyze, interpret, summarize, and present financial information and data in an effective manner.
  • Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.
  • Evaluate and develop improvements in operations, procedures, policies, and/or methods.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, explain, and ensure compliance with Library policies and procedures, complex laws, codes, regulations, and ordinances.
  • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
  • Effectively represent the division and the Library in meetings with governmental agencies, community groups and various businesses, professional, and regulatory organizations, and in meetings with individuals.
  • Establish and maintain a variety of filing, record-keeping, and tracking systems.
  • Operate modern office equipment, including library computer system and equipment, copiers, printers, and software programs; access, retrieve, enter, and update information using a computer workstation.
  • Make sound, independent decisions within established policy and procedural guidelines.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.WORKING CONDITIONS

Occasional participation in work activities, meetings, and events outside of the regular work schedule is expected of this position. Job PDF: PDF iconCFO Posting 2.2021.pdfAdditional Job PDF: PDF iconCFO brochure Feb 2021.pdf

Ideal Candidate

• Effective leadership qualities. A passion for public service. Creativity and
flexible thinking.
• Proven ability as a self- starter; comfortable working independently with
general oversight/ direction.

• Exceptional character, with very high ethical standards, who naturally earns
the confidence and trust of others.
• Demonstrated experience as a professional who will continue to move the
Library forward by providing clear direction to staff and by engaging and building
relationships and managing the daily operations of the department including budget
preparation and administration, audit requirements and guidelines, record keeping
and documentation, sourcing and formulating priorities for funding resources, fiscal
sustainability, and internal controls.
• Experience with the fiscal operations and revenue and management of related project
budgets and timelines, budgeting and forecasting and strategic planning.
• Proven ability to develop and implement organizational policies and procedures.
• As part of the executive leadership team, the demonstrated ability to work strategically
and collaboratively with the team members and the to implement and manage
initiatives, plans, policies and priorities.
• Ability to mentor and develop staff, possess exceptional management skills and be able
to delegate effectively while holding staff accountable.
• Demonstrated ability to be highly adaptable, flexible and politically astute in dealing
with the changing expectations. Outstanding communication skills, both written and
verbal; comfortable presenting in a public forum and delivering technical information
in an understandable format.
• Experienced in government accounting.
• Savvy technology skills.
• Detail-oriented with exceptional organizational skills.

Benefits

NON-REPRESENTED MANAGEMENT CLASSIFICATIONS

BENEFIT SUMMARY

Health/Wellness Benefits:

  • Several healthcare plans are available through California Public Employees’ Retirement System (CalPERS).  Sonoma County Library contributes 80% towards monthly premium and Employee Contribution is 20%.   Please visit CalPERS Health Benefit Summary to see details of available CalPERS health plans.
  • Library pays full cost (100%) of Dental insurance, Vision Plan, and Employee Assistance Program (EAP).

Vacation/Administrative Leave/Sick Leave:

  • Equivalent of 12 paid holidays per year (11 full days and 2 half days).
  • Eligible for forty (40) hours of administrative leave per fiscal year.
  • Vacation Accrual – 15 days per year (1.25 days per month) with increases based on length of service.
  • Sick leave accrues at 1 day per calendar month.

Reimbursement of Relocation Expenses:

  • Library will provide up to $4,000.00 for relocation expenses (based on receipts submitted) less any travel expenses incurred for on-site interviews. The reimbursement will not cover alcoholic beverage purchases or deposits on housing.

Retirement:

  • Library participates in CalPERS.
    •  Formula varies depending on hire date (refer to current  https://www.calpers.ca.gov/page/active-members for further details).
    • Percentage of Retiree medical paid by Library and dependents based on date of hire
      • Health Retirement Savings Account alternative may be available
  • Sonoma County Library DOES NOT participate in Social Security.

Other Benefits:

  • Life Insurance – 100% paid by Library (2 times annual salary).
  • Long Term Disability (LTD) insurance – 100% paid by Library.
  • Accidental Death and Dismemberment Insurance (AD&D) – 100% paid by Library
  • Library Participates in Medicare.
  • State Disability Insurance (SDI)/Paid Family Leave (PFL) – 100% paid by Employee.

Special Instructions

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library

to apply. Priority consideration will be given to candidates who apply by first review date. Applications will be accepted until the job posting is removed. Please submit your application, resume, cover letter, and a list of 3 work-related references (who will not be contacted in the early stages of the process). Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

Recruitment Contact

Contact phone: (707)545-0831Contact phone extension: 1591Contact email: dkatzung@sonomalibrary.org