Collection Development Coordinator

Location  CA 94556, CA

Job Type Full-Time

Department Academic Services

Job Number 2015-1603502

Closing 7/31/2022 11:59 PM Pacific


Background: Founded in 1863, Saint Mary’s is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary’s currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College. As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian, and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity. Responsibilities

The Collection Development Coordinator oversees the process of procuring library materials based on the discretionary spending decisions of 10 subject librarians, specifically standing and firm orders for print and electronic books. This role also serves as a liaison to the Cataloging division and the College Archives.

1. Ordering and receiving: Receives requests from librarian selectors and
provide additional information needed for ordering. Verifies holdings to
prevent duplicate orders. Reviews, edits, and transmits orders to vendors.
Creates order records for new titles in the library catalog. Initiates, cancels,
and maintains standing orders as directed by librarian selectors. Verifies the
receipt of library materials against the original order and invoice. Inspects
physical quality of materials.

2. Budget control: Monitors discretionary spending budget. Allocates
spending to appropriate budget code in order records. Tracks spending
throughout the ordering process, including claims and cancelations.
Uploads and transmits invoices to Business Office for payment. Maintains
vendor correspondence and payment histories in library systems.

3. Communication and interaction: Communicates regularly with vendors
on publishing schedules, availability, formats, and billing, as well as raising
any issues with ordered materials. Keeps vendors informed of library
policy and procedure changes. Communicates hold requests on new
materials to Access Services staff. Trains new selectors in the use of
primary material selection tools and in alternative procedures for requesting

4. Reports and documentation: Extracts information from acquisitions
records for periodic expenditure reporting. Creates and maintains written
procedures in the Library wiki. Works with the Head of Collection
Management to provide discretionary spending data for the department’s
annual report. Suggests means of promoting new materials to drive
circulation and community interest.

5. Archives Support: This position serves as a bridge between Collection
Services staff and the College Archives. The archive’s responsibilities are
assigned by the College Archivist.

6. Cataloging Support: Serves in a supporting role to the Head Cataloger,
retrieving, enhancing, and removing records as needed to ensure an efficient and
accurate display of holdings to library patrons, particularly in relation to newly
acquired materials. This position will actively explore more streamlined
relationships between acquisitions and cataloging.

7. Other Duties as Assigned May be called upon to serve on task force projects
and other ad hoc committees formed by Library management. May also support
Access Services and Outreach in enhancing patron experience and providing
emergency assistance.Experience and Qualifications


Education:        REQUIRED: 2 years of college            PREFERRED: Bachelor’s degree

Experience: (years required and applicable field of experience): Two years of directly related library experience, preferably in acquisitions; relevant courses from a library technology program or Master’s program in Library and Information Science also acceptable as experience. Basic understanding of overall functions of integrated library
systems, particularly Sierra (Innovative) and Alma (Ex Libris).

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Basic accounting and bookkeeping skills; spreadsheet, database, and word processing software (e.g. Microsoft Office suite) required; quality control over fiscal analysis; excellent organization and communication skills; attention to detail and accuracy.
Establish and maintain effective working relationships with staff, faculty, and other external library partners. Able to provide clear instructions to others, both oral and written; accurate spelling, grammar and vocabulary are prerequisites.

Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED:             PREFERRED: Library

Technology Certificate or demonstrated progress toward Master’s degree in Library and Information Science.

Other Requirements: (e.g. travel, weekend/evening work)AgencySaint Mary’s College of CaliforniaAddress1928 Saint Mary’s Road

Moraga, California, 94575