Description

Description

The Menlo College Bowman Library seeks a creative, dynamic, innovative, and team-oriented individual for the position of Library Assistant. This is a part-time position during the semester, reporting to the Dean of Library Services. The position is 20 hours per week, Sundays through Thursdays from 8pm through midnight during the Fall and Spring semesters.

The Library Assistant’s primary responsibilities include providing research and user services at the Library Desk during the evening. Bowman Library is a small, dynamic library focused on serving the population of Menlo College. Menlo is a small, urban, diverse, 4-year residential college granting degrees in Business and Psychology; it is located in Atherton, CA. The library team cultivates and maintains strong relationships with faculty; nurtures an understanding of Menlo College teaching programs; and collaborates on campus-centered initiatives to deliver timely and effective library services.

This position is a great opportunity for a Library Sciences student or a recent graduate who seeks to develop alternative ways of providing library services and gain professional experience. Bowman Library allows and fosters a space of innovation and experimentation in a small academic library setting focused on student-centered initiatives. The ideal candidate will have a strong commitment to providing excellent public service in a dynamic environment.

Minimal Qualifications and Skills

• Working knowledge of library methods and procedures
• Attention to detail
• Strong written and oral communication skills
• Demonstrated commitment to excellent customer service

Desirable qualifications

• An ALA-accredited MLIS or coursework in Library Science
• Conversant in user services
• Ability to work both independently and in a team environment
• Ability to set priorities, direct work, manage time, and multi-task
• Ability to work harmoniously with colleagues, faculty, staff and students in a busy, changing environment

Screening of applications will begin immediately; the position will be open until filled. 

Full job description is available here.

Note:
• Job site is off-campus in Livermore, California
• Work schedule: Monday to Friday, 6am-3pm (with a 1-hour lunch)

Job Purpose

Stanford Libraries seeks an Operations Coordinator and Document Delivery Specialist to join our 7-person library warehouse team located in Livermore, California.

Our library storage facility, named SAL3 (pronounced sal three, an abbreviation for Stanford Auxiliary Library 3), stores library books and boxes in a high-density shelving system in a climate-controlled and secure environment (50 degrees F, 38% humidity). Operations at SAL3 revolve around processing new incoming books and boxes for long-term preservation storage and well as processing items that have been requested for use at a campus library (delivered via a daily delivery truck) or as scanned PDFs that can be delivered by email. Material at SAL3 is tracked via barcode and tray/shelving location.

We are seeking an inclusive, creative, and organized person to serve in this role: someone who will learn our operation thoroughly, learn about Stanford Libraries, and participate in a constant refinement of our programs – always improving safety, efficiencies and customer services- as well as helping us plan for the future. The complexities of space planning for a building nearing its full capacity and planning for a not-soon-enough expansion will draw heavily on the Operations Coordinator and Document Delivery Specialist’s problem solving and analytical skills.

There are 4 main categories of work in this role: 1) general administrative services 2) management of the scan-on-demand PDF service 3) project work (mostly related to space and productivity analysis) and 4) supervision of temp/casual staff and/or, in the absence of the Manager, supervision of regular staff and workflow.

Reporting to the SAL3 Manager, the Operations Coordinator and Document Delivery Specialist will perform a wide range of complex and/or interrelated duties involving a high level of decision making. S/he applies knowledge of overall system and works mostly independently with a high degree of initiative. May supervise employees and manage a unit by overseeing daily operations and updating and maintaining facilities and equipment.

Examples of the special projects with which the SAL3 Coordinator might lead: explore new vendor products such as shelf labels or barcode duplicators; perform cursory internet research on a topic to assist facilities management (such as cold room temperature settings or LED lighting); work with campus Metadata team to review lists of books in an attempt to track them down or discover process failure; assess workflow timing; perform quality control on a process. The Coordinator will also contribute to planning for the facility expansion and review and recommend improvements to the scan-to-PDF service.

Core Duties

Facilities and Financial, including job duties such as:

• Assist Manager in the oversight of daily operations of the library storage facility.
• Order and maintain work supplies for the operation: research options, obtain vendor estimates, make recommendations and review invoices.
• Verify departmental purchasing and transactions.
• Monitor the Equipment, Materials & Supplies budget.
• Facilities:
  • Perform building opening, closing and walk-through activities to ensure problems are addressed and followed-up by Manager, Facilities teams, and/or vendors.
  • Serve as a key on-site contact for numerous building contractors whose work is managed by the University Facilities Zone Manager and the Libraries’ facilities’ team.
  • Report and track observed or potential problems with building access, alarms, fire suppression, HVAC, video surveillance, custodial, grounds-keeping and other utilities.
  • Serve as one of the initial contacts for the various alarm situations and for emergency response, including possibly at night and on weekends.
• Office administrative support, which may include:
  • Routine: manage visitors, phone calls, doors, alarms, files, calendars, meeting notes.
  • Statistics: Create reports and spreadsheets which may utilize specialized software and systems:
  • Data inquiries: Process monthly reconciliation report, check item status requests and process withdrawal requests.

Materials Processing, including job duties such as:

• Manage the SAL3 document delivery service called SAL3 Scan-to-PDF,
• Set up procedures and oversee materials processing: verify citations in a variety of databases as appropriate, identify any existing electronic access to texts, interpret and apply copyright restrictions, and perform all document imaging activities such as scanning and posting documents electronically.
• Use of specialized overhead scanner and utilizing several key library databases and software.
• As user requests fluctuate in numbers, train and supervise routine work by casual/hourly support staff or deflect work to campus when needed.
• Perform limited routine transactions within the ILS (Library database), such as charging, discharging, managing holds.

Supervision, including job duties such as:

• In the absence of the SAL3 Manager: train, supervise, develop and evaluate warehouse staff.
• May supervise casual and or project staff.
• Consult with Manager, the Department Head, or Library Human Resources on personnel issues as appropriate.
• Apply the Bargaining Unit contract.

Collection Maintenance, including job duties such as:

• Plan and monitor work associated with collection shifts, transfer of materials, and space use.

Reference, including job duties such as:

• As part of managing the Scan-to-PDF service, instruct users in the use of the library catalog, databases, and other information resources.

Computing Support, including job duties such as:

• Use on a daily basis common computer programs such as word processing, spreadsheets, Web browsers, email and other communication and documentation applications.
• Use library content management database system software.
• Perform the duties of Expert Partner, providing first-level technical support for the unit.
• Use specialized overhead scanning equipment to digitize library materials.

Project Focused Work, including job duties such as:

• Coordinate and perform a wide range of activities throughout a variety of digitization workflows for library materials
• Maintain or assist in the development of bibliographies or organized research tools, (e.g., databases or a suite of web pages, as well as written documents associated with research activities)
• Serve on library committees or groups as required or needed.

Minimum Requirements

Education and Experience Required:

Bachelor’s degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.

Full job description is available here.